Planning a wedding is not an easy thing, which is a huge task; it needs a lot of organization. It usually needs some wedding vendors to help the couples plan the wedding, spends much money, and have to attend many appointments. Couples should make sure that the wedding should stay on budget and supply useful information to the each wedding vendor
You need a central location that you can organize all wedding-related
papers, receipts and phone numbers. Even if you choose to use an online
wedding planning tool, you should also have a three ring binder to keep
loose papers that you’ll be sure to accumulate while planning your
wedding. Purchase a three whole punch and clear plastic page protectors
to file away important documents. This is where you should keep all your
contracts, a list of all your wedding vendors and their contact
information, and your guest list.
Every time you make a wedding-related purchase, you need to document it.
Some couples keep all their receipts together and add them up at the
end of the week, and some couples make an Excel spreadsheet to input
costs on a daily basis. It’s up to you on how you want to keep track of
your budget, but you need to always know how much you’re spending and
how much you have left, for example, how much you have spend on the bridal wedding dresses, how much you have spend on flower girls dresses or bridesmaid dresses for weddings. Every month you should sit down with your partner and review the wedding related expenses.
Another wedding planning area that you need to keep organized is your
guest list. Either in a spreadsheet on the computer, using index cards
or on paper, you should make a list of each guest, his phone number,
address and e-mail address. This way you’ll have access to this
information when you need to contact invitees because they haven’t sent
in their RSVPs. This same spreadsheet should also be used to record
gifts that you’ve received and track thank you cards that need to be
On your wedding day, you, your wedding planner or another wedding vendor
may need to get into contact with one or more of your wedding vendors.
Having them listed in the same place makes it easy for anyone to reach
them. Your maid of honor can easily find the vendor on the list and make
the call to get an update. Also, during the planning process, you’ll
need to contact wedding vendors on a regular basis. A master list makes
it much easier.